It's about this time of year that most of us begin to get spring fever - that familiar longing to be outside when the sun shines instead of sitting at a computer, working. After all, the benefits of fresh air and exercise outdoors are many and what is good for our bodies is also good for our emotional wellbeing. For meeting planners looking to hold a meeting this spring and beyond, here are our pro tips for balancing both worlds by bringing the outdoors in and the indoors out.
A Breath of Fresh Air for Indoor Meetings
1. Whenever possible, bring in plants. Potted trees, shrubs and flowers bring an aesthetic no other decoration can. If they are live plants, they also bring in fresh air. Use them in meeting rooms whenever possible for the best possible atmosphere.
2. Part of what is great about the great outdoors is a better chance of exercise. If the weather or your team's schedule doesn't allow enough time to go outside, at least break often for a stretch. Even better - bring in a yoga instructor for some between-meeting breathing and light "no-special-clothing-required" exercise.
Using Outdoor Spaces for Indoor-Style Meetings
1. Many hotels and resorts boast expansive outdoor spaces as possible venues. These aren't just for weddings or poolside receptions - don't shy away from setting up a classroom configuration outside as a novel escape from the ordinary. Audiovisual needs can be quite flexible with a few adjustments the resort can take care of for you.
2. The reason indoor spaces are preferred for meetings is mostly due to comfort and convenience. Choose a hotel or resort that has prioritized comfort in their outdoor space making these areas much more useable. Look for quality outdoor furnishings, ways to heat or cool the area if needed and plenty of power outlets.
Some of what is listed above is not readily found online. Not to worry - our sales team makes it a point to know the minute details of all our hotels and resorts. We'll put together a short list of venues that will make your indoor/outdoor meeting absolutely incredible.