TOP CONFERENCE LOGISTICS NIGHTMARES
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& HOW TO AVOID THEM WITH STYLE
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2023 has seen wonderful progress in the world of meeting and events. Unfortunately, this forward motion includes some new challenges! Here's our first and second most common pitfalls to watch out for when planning a meeting this year and our advice on how to avoid them. Read on for a surprise-free event carried out with clockwork precision.
1. Don't let increased costs derail your dream meeting. Inflation has hit the travel industry just as it has all other aspects of our life, but because meetings often involve food, air travel, hotel stays, paid staff and more, the problem is compounded. To make planning meetings in 2023 and beyond as cost-effective as possible, try these tips. Creative thinking and extra research pays off now more than ever. For example, skip the first few pages of results in a Google search and dig deeper to find deals. If you're out of time or even if you aren't, lean on your GSO contact at CoralTree to do the research for you and bundle costs to save. Having a trusted partner in meeting planning is invaluable and will pay off in more ways than one.
2. Avoid last-minute panic when your best laid plans fly out the window. It's likely there isn't a planner out there who doesn't have a horror story about how they arranged an event to perfection, only to have an unheard-of complication (or one that is becoming more and more common) crop up at the last minute, causing stress to skyrocket. This is exactly the type of challenge that will make your GSO contact your new best friend and personal hero. She's waiting in the wings to put Plan B into swift action to take the pressure off you and have your company singing your
praises.
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MONTHLY APPRECIATION GIFT
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Did you know? Just opening our emails automatically makes you eligible for our giveaway. Click the button below to see if you are the one chosen to receive Nreal Air Augmented Reality Glasses. These smart glasses provide a massive 201" micro-OLED virtual screen for use as an additional monitor or personal cinema.
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HYATT REGENCY SONOMA WINE COUNTRY | SANTA ROSA, CA
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More nights, more benefits! | For new bookings for groups of 10-15 rooms per night on peak, we invite you to choose two exciting benefits from the list below! If you need 16 or more rooms per night, choose four!
Benefits to choose from:
- $20 destination fee
- 20% allowable attrition
- 10% discount on in-house AV
- Complimentary meeting room rental
- Triple Hyatt Meeting Planner Points
- 5% rebate on guest room revenue, credited to
- the master account
- Discounted self and valet parking
For groups that are booked by May 31, 2023 and actualized by December 31, 2023.
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Wine country catering pairs perfectly with savings | New catering events booked and actualized by March 31, 2023 receive the following:
- Discounted self-parking
- Triple WOH Points
- 10% discount on in-house AV
- Discounted meeting room rental based on food & beverage minimum
Added bonus, for events of 25 guests or more, complimentary guest room for day of the event or a future stay.
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EMBASSY SUITES BY HILTON THE WOODLANDS AT HUGHES LANDING
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Book your meeting for Q2 2023 & earn double Hilton Honors Points! Eligible for stays between 04/01/2023 and 06/30/2023. Perks include:
• Double points! • Free made-to-order breakfast • Complimentary evening happy hour • Event Ready with CleanStay • Free WiFi
This offer is available for new groups and must be contracted by 4.30.23. Group must be for 50+ rooms.
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Seasonal Savings | Book a qualifying meeting for Q1 2023 by March 31, 2023 and receive the following gifts:
- 24–49 Rooms on Peak = 50% off Meeting Room Rental, Complimentary White Winter PM Break
- 50–74 Rooms on Peak = Waived Meeting Room Rental, Complimentary White Winter PM Break
- 75+ Rooms on Peak = Waived Meeting Room Rental, Complimentary White Winter PM Break, Complimentary 1-hour Winter Reception
*All levels receive one complimentary Winter Ice Skating Session!
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MAGNOLIA HOTEL DENVER, A TRIBUTE PORTFOLIO HOTEL
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2023 Board of Directors Promo | Our Boardroom Suites are a perfect fit for a board meeting from 5-14 attendees. They include a 65" TV screen with HDMI cable, a whiteboard, a kitchenette, a seating area, and the attached guest room. We also do NOT require our catering (but it is available if desired), so groups can have food delivered and bring in their own snack and drinks. These suites are a great value for smaller groups who want more flexibility with their meeting.
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MEET THE GLOBAL SALES TEAM
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