Itineraries are often a challenge, but just as often attendees look forward to receiving them, especially if the meeting or conference you've planned will be held in an exciting destination. If your meeting is local, the itinerary will require an especially creative approach. Our CoralTree experts, and their combined decades of experience handling every type of meeting, conference and event imaginable, have gathered five fabulous ideas to add spice to your entire lineup of meetings in 2023 and 2024.
#1 Set a theme. Make it specific, interesting and relevant and then build the itinerary around it. Try to stay away from vague and overdone taglines like "Our Vision for 2024" and instead have fun with it. As an example, Outreach, a company that provides sales engagement software, chose "Game On" for its 2021 meeting. Their itinerary included various types of interactive games as team-building experiences as well as keynote speakers who spoke on the benefits of a positive, competitive attitude towards sales.
#2 Incorporate a tour of the city. Regardless of the destination chosen, home or away, include a professional tour of the city. Being a tourist in your own town is an often-forgotten way to see one's own city from a fresh perspective and an unbeatable way to give visitors an overview of the area in which they'll be staying for the duration of the meeting. We suggest a Segway or bike tour in small groups for an additional wow factor.
#3 Invite a celebrity speaker. What better way to complement a Star Trek meeting theme than to invite actor Patrick Stewart as a speaker? Yes, he is available for private events as are many you might have thought impossible to hire. Imagine the buzz this idea would create pre- and post-meeting!
#4 Go all out on the food. All our hotels and resorts offer catering services and will customize menus according to your wishes, but did you know that its generally possible to skip the usual and have the onsite chefs create one-of-a-kind themed menus full of delicious creations that pair perfectly with brilliant ideas?
#5 Hold an awards ceremony to end on a high note. Go big and suggest people dress the part in optional black tie/mandatory cocktail attire. Make a list of 20 to 30 categories and have trophies made with the categories engraved on them, Oscars-style. Wow.
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TOMMY BAHAMA MIRAMONTE RESORT & SPA
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Book now through December 31, 2023 and meeting/stay must take place between November 1, 2023 and January 31, 2024. Offer is valid on new bookings only and can not be applied to previously booked meetings. Based on availability of meeting space and guest rooms available at the time of booking.
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Island living meets desert luxury with the new Tommy Bahama Miramonte Resort & Spa. This is a destination to escape the deadlines and demands of the everyday, where groups are inspired to soak up life’s simple pleasures, celebrate its greatest moments and engage in a productive team experience. With over 35,000 square feet of flexible meeting space, Tommy Bahama Miramonte offers a spectacular range of options for any gathering that demands a truly exceptional environment.
TOMMY BAHAMA-STYLE SPECIAL
Book a minimum of 25 rooms per night for arrival between November 1, 2023 and January 31, 2024 with a Food & Beverage minimum of $10,000 and receive the concessions below.
- Complimentary Tommy Bahama morning break for your event each day
- One complimentary Jr. Suite upgrade at the group rate for every 25 rooms per night
- Complimentary Wi-Fi in the general session room
- $25 off Rosa Boutique with purchases over $100
- One complimentary welcome amenity valued at $50 (chef's choice)
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Book now through December 31, 2023 and meeting/stay must take place between November 1, 2023 and January 31, 2024. Offer is valid on new bookings only and can not be applied to previously booked meetings. Based on availability of meeting space and guest rooms available at the time of booking.
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Don't get heated in traffic; let us drive you to your next meeting! Are you looking for the ideal venue for your next group event or meeting in San Francisco? Look no further than the Galleria Park Hotel. Our modern accommodations and convenient amenities will guarantee a comfortable, stress-free stay for you and your guests.
LYFT SPECIAL
Each guest will receive a $70 Lyft credit, ensuring they arrive safely and on-time with the convenience of Lyft. Contact our Sales team to book this special offer. Must book a minimum of 10 rooms for a stay of 2 nights or more. New contracts only.
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*TERMS & CONDITIONS: Valid only for newly contracted meetings and events booked through December 30, 2023; to be held between January -April, 2024/2025. Not valid with any other discounts or promotions. Not valid towards vacation home rentals. Offer is based on availability, blackout dates including weekends, holidays and additional dates may apply. World of Hyatt points based on World of Hyatt standard program terms. Minimum spend of $10,000. Suncadia reserves the right to alter or cancel at any time, and without notice.
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Host Your Next Meeting or Event Near a National Park | Located in Washington’s stunning Cascade Mountains, Suncadia offers a premier resort setting that boasts 200+ days of annual sunshine, world-class amenities, and 6,400 pristine acres to pursue unlimited recreation. This is the perfect place for your guests to unwind, escape, re-focus, and celebrate.
YEAR-END SPECIAL
When you book before the end of the year, you'll get two of the options below, plus planners receive double Hyatt points!
- 20% off AV
- Waived meeting room rental
- 50% off one group activity
- 1/40 upgrade
- 3% rebate to master account
- 20% attrition
BOOK NOW FOR A MEETING OR EVENT FROM JANUARY–APRIL 2024 AND 2025.
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*TERMS & CONDITIONS: Valid only for newly contracted meetings and events booked through December 30, 2023; to be held between January -April, 2024/2025. Not valid with any other discounts or promotions. Not valid towards vacation home rentals. Offer is based on availability, blackout dates including weekends, holidays and additional dates may apply. World of Hyatt points based on World of Hyatt standard program terms. Minimum spend of $10,000. Suncadia reserves the right to alter or cancel at any time, and without notice.
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Group contracts are currently being offered for select dates. Reach out promptly to avoid disappointment.
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Pier Sixty-Six Resort | Opening in the autumn of 2024, Pier Sixty-Six is a luxurious waterfront venue for meetings and events in Fort Lauderdale, FL. Plan an unforgettable event in over 40,000 square feet of indoor/outdoor meeting space or host a private celebration in
one of three beautiful new ballrooms, each featuring its own spin on South Florida refinement.
Hotel Polaris | Hotel Polaris at the US Air Force Academy in picturesque Colorado Springs, is set for a grand opening in autumn of 2024. This uniquely positioned property will be open to all and is designed with group events,
conferences, executive retreats, meetings of all sizes, and weddings in mind. With 26,000 sf. of meeting and event space, Polaris can host intimate group gatherings as well as conferences for large programs with equal ease. The outdoor event terrace will take full advantage of the stunning view of the Rocky Mountains for which the Air Force Academy is renowned. Team-building activities are abundant, from outdoor adventures to time inside real flight simulators.
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MEET THE GLOBAL SALES TEAM
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